Document Intelligence in Zocks is an AI-powered document processing and data extraction solution, purpose-built for the financial advisory workflow.
Instead of manually reviewing and entering information, Zocks automatically reads, summarizes, and extracts key details from client documents, saving advisors and admin teams hours of repetitive work.
Unlike generic document-reading tools, Zocks leverages its proven meeting and email templating framework, enabling firms to use their own approved, workflow-specific document summary templates. These templates can be mapped to export data into CRM objects, update contact records, or even trigger automated workflow steps, ensuring accuracy, compliance, and seamless integration across systems.
What it does
With Document Intelligence, you can upload client-related files such as:
Tax Documents
Account Statements
Estate Plans
Risk Profiles
Intake and KYC Documents
Legal Documents
Contracts and Business Documents
Engagement Letters and Advisory Agreements
Zocks’ AI Assistant will then:
Auto-categorize the documents
Read and understand the content
Generate summaries based on document type
Extract key details (dates, amounts, entities, financial data, etc.)
Prepare updates for CRM, Financial Planning, or Portfolio systems (coming soon!)
How it works
Upload documents
Under Contacts - select a specific Client, you will see a dedicated option for Document Processing. Drag and Drop or Browse the file you would like to process.
Please note that currently Zocks only allows processing a single file. However, auto-sync from specific client folders is coming soon!
AI processing
Once uploaded, Zocks automatically detects the document type — e.g., tax return, payslip, contract — and applies the relevant Document Summary Template.
Review and edit
You can view the AI-generated summary, check extracted fields, and make edits before syncing.
Sync and Export
The extracted document summary can be synced directly to CRM, Financial Planning, or Portfolio Manager (coming soon!) systems. As usual with Zocks’ CRM sync, you can request a custom mapping if you would like to store document summaries in a specific object or field.
Update Contacts
Beyond summarization, the AI Assistant extracts important client details like salary information, risk scores, and business ownership data..etc. which can be used to update contact records or financial plans directly.
Please note that Document Intelligence is only available in Zocks’ Ultimate subscription tier.
Customization
You can configure Document Summary Templates for each document type similarly to Meeting or Email templates. Navigate to the Setup - Document Types to review the default templates or create your own.
In each Document type there is a Description and Document labels section. These help your AI assistant to associate the uploaded document with the template so these sections as used during the document categorization.
The usual Type, Team and “Your Own” level of customization is available in the Summary Template so you can tailor the exact outcome to your preference.
Ask your AI Assistant
Once a document has been processed, you can chat with the AI Assistant to:
Ask questions about its contents
Get clarifications or insights
Retrieve key values or numbers without reopening the document
For example:
“What’s the client’s annual income on the last payslip?”
“When does this contract expire?”
“What’s the total tax liability shown in the return?”